It’s Okay to Change Your Mind . . . And Sometimes Doing So Is the Only Way to Stay in Integrity

It wasn’t too long ago that, if I had agreed to do something or be part of something, even if new information, insight or circumstances appeared causing a change of heart, I would have felt obligated to persist. I might have resented it, and there might be other negative consequences, but I would feel like I had to do what I said I was going to do. After all, that is my definition of integrity.

Recently, I was approached online, out of the blue, about an opportunity. This one felt different than a lot of the other ones I have received in the past several months. I was intrigued, so I agreed to learn more about it. The opportunity seemed to be a good fit, but it is my crazy time with my advising work, and Logan was getting ready to run at the State Cross Country Meet, so I deferred my decision until I could give it better attention. After a phone meeting following State, I meditated on the opportunity, asked questions and went through a thorough discernment process, including Marie Forleo’s decision-making strategy. I felt really sure that I was making a good choice to accept the opportunity. So, I had a phone meeting to finalize it and firm up the details. Once I went through the steps to formalize my connection while I was on the phone, a lot more material, multiple Facebook groups and additional information were opened to me. Suddenly, I was overwhelmed.

As soon as I got off the phone, I thought, “I made a mistake.’

Throughout the next day, I was too busy with work to give it much thought, but I took a peek at some information and group activity, and that confirmed my sinking feeling that it was not going to be the right fit. Still, I felt stuck. I said I would do it! I didn’t want to back down on my word.

Besides feeling stuck, I felt betrayed. Not by the people involved in the opportunity. The offer was very low key, and there was no deception. I just didn’t understand the full picture until more information—designed to be helpful—was revealed to me after I had agreed to the affiliation. During that conversation, I was overwhelmed—a tendency of my introverted need to process and let things sink in. So, it wasn’t that I felt deceived, but I felt betrayed by my intuition and my thoughtful discernment. I had felt like my decision was guided and clear. Could I not trust my intuition? I had felt so certain. It had felt so right. It was unsettling. How could I ever trust myself to make good decisions?

I didn’t really have time to process my thoughts after I got off the phone. I needed to wash dishes and prepare for the next workday by making my breakfast and packing Logan’s lunch. Kenny and Logan got home from Flying Angels practice shortly after I finished the call, so I put away my worry until I could process it.

As I was doing laundry after work the next day, I thought, “In order to be successful at this, I am going to have to take much more time than I realized from my writing, my coaching and my family.” That didn’t feel good. It didn’t feel like living in integrity. These things were priorities. I decided to sleep on it and make a decision after meditating the next morning.

My morning meditation sealed my decision. I needed to rescind my participation.

Being clear about my priorities and deciding to honor them helped me to feel calm and confident. I did some research to find out what rights I had, and then I sent a gracious and clear message stating my decision. I took the next steps and, after some technical difficulties, had put my separation in motion. Immediately, I felt a weight lift off my shoulders. I felt free and hopeful. I got on my bike and smiled, despite the 31-mph wind.

As I rode, several things became clear to me. I am sharing them here because I know I am not the only one who struggles with backing out of something we have agreed to do, even if it no longer feels right. Changing our minds can stressful and is often fraught with anxiety and doubt and guilt and shame. I see and hear this in my students, and I know it from personal experience. These are the insights I gleaned from this experience:

  • It is okay to change our minds. In fact, if we have agreed to something that we later realize does not align with our priorities, goals, values, passions or strengths, changing our minds may be the only way to stay in integrity. If we are really going to follow through on something that is truly important to us, and we realize something else is going to get in the way, we need to release the thing that is keeping us from what really matters. A quote I have long loved from Johann Wolfgang van Goethe urges us to uphold our priorities: “Things which matter most must never be at the mercy of things which matter least.”
  • It is better to back out of an ill-fitting situation than to stay in it and resent it. No one wins when resentment comes into play. In this post from 2019, I talk about the importance of setting boundaries. Boundaries help to make sure that we are serving our most important goals and not letting other things encroach on those priorities. And, as Brene´ Brown reminds us, “The trick to staying out of resentment is maintaining better boundaries—blaming others less and holding myself more accountable for asking for what I need and want.” We have both the right and the responsibility to change our mind and to take action when we realize that something is not right for us. To do anything other than that is to shirk our responsibility for our own lives. It is no one else’s job to keep us true to our priorities or to keep us out of resentment. That responsibility is ours alone.
  • Sometimes changing our mind is actually the point. As part of my meditation every morning, I state my openness to creative possibilities for abundance and to opportunities from unexpected sources. As I rode my bike, reveling in the freedom I felt after extricating myself from the anxiety-provoking commitment, I understood that the gift of the whole experience was actually the lessons I learned by recognizing my need to change my mind. I thought the “creative possibility for abundance and opportunity from an unexpected source” was the partnership itself, but what became clear on my bike was that the whole point of the experience was taking responsibility for holding true to my priorities. I felt amazing after I graciously, yet unapologetically rescinded my agreement.In doing so, I realized that I had stood up for myself and for what I know to be right and true for me. This was practice I needed. The betrayal I felt was really misunderstanding. I thought my discernment led me to accept this opportunity because it was right for me. Instead, I was led to it because I needed the experience of assertively owning my priorities and taking steps to honor them. I feel proud of myself for the way I handled it. I have no ill feelings toward the people on the other side of the offer. I hope they have none toward me. But it is not my responsibility to worry about that. I was respectful and gracious and removed myself with integrity. That’s all I can or need to control.
  • Changing our minds can fuel our commitment to our priorities and our sense of self-reliance. This is what it is doing for me. I stepped out of my comfort zone and honored my priorities, and that feels good. Taking the “risk” to do that (looking bad, feeling bad, seeming wishy-washy, etc.) was a declaration about what really matters to me. And I did it myself. I got myself into the bind, and I took quick action, once I had the information to realize that the fit was not there, to step out of the situation. I haven’t always stood up for myself like that. It feels good to have done it now, and it helps me to realize how much I want to finish and publish my book and to create a viable writing/coaching/speaking platform that will allow me the freedom and flexibility I desire, while sharing an important message with people who need it.

Ironically, right before deciding that I should accept this opportunity, I had reached clarity around how the JustWind mindset will run consistently through all my work. When we recognize that we have the POWER and FREEDOM to choose our perspective, we liberate ourselves from victimhood, optimize our lives and make the difference we are meant to make.  I realized that my coaching practice is really about this, too, and I have a clearer sense of how all the pieces tie together. I thought this new opportunity was part of that. Until I realized it wasn’t. And it would ultimately distract me from the things that are really important to me. After going through this upheaval, my commitment to my consistent message and my own methods feels strong. So, I am grateful for the experience and believe that I will be better, stronger and more committed because of it. I hope my lessons can help you to find the courage to step away from what doesn’t serve you and your highest priorities . . . even if you said you would do it.

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Self-Compassion or Losing My Edge?

We are living in strange times. So much has changed in all of our lives in such a short period of time. I could never have imagined the current state of our world. Maybe that was ignorance or short-sightedness or naivete´, but the events of the last couple months have me working to find my way in this new reality. Partly by necessity and partly through this process of feeling my way, I am doing a lot of things differently. Within these changes, I have found myself struggling to discern the difference between self-compassion and weakness or laziness.

I believe in listening to my gut and in being patient and compassionate with myself, but I also believe in self-discipline and determination and dedication. I believe in living courageously. Where is the line between these values? Are they dichotomous? How can they coexist?

The changes in my life and my habits extend beyond the bike, but I find so many metaphors in cycling (I’m writing a whole book around that.), that the bike is where these are most evident for me.

I’m still riding a lot. I have over 1,100 miles for 2020, so far. I generally ride five days out of seven. But I am doing it differently. Maybe it is okay because I am still putting in the miles, but it does make me stop to think whether I am being honest with myself. How much of this is related to COVID-19 and being socially responsible, and how much of it is losing my edge?

For me, my “edge” is my dedication and commitment to do what I say I am going to do, to live courageously and to push myself. Cycling is the major manifestation of it at this point in my life.

I have an index-card file (old-fashioned, I know!) of cycling routes I have constructed in every direction from Andale, ranging from 15 miles to over 100 miles. I have ridden all of them, mostly alone, some of them hundreds or even thousands of times.

In all honesty, I have felt myself becoming more constrained over the last few years, even before COVID-19. This has mostly been related to multiple scary close calls with chasing dogs. (And I LOVE dogs! Just not irresponsible people who let them run unsupervised. But that is another post.) There are some routes I have avoided completely since a particularly harrowing canine encounter. It feels like I have narrowed my “safe” options a little more in each of the past few years. I have told myself that there is no point adding to my stress if I can have a more enjoyable ride by playing it safe.

This year, in the midst of the pandemic, I have made the decision to do shorter loops on my longer rides, so that I can stop back by my home for bathroom and fluid breaks, rather than stopping in public places. For example, on Sunday, I rode 26 miles for the first loop and 25 miles for the second loop. Somehow this feels both safer and more socially responsible. I ride without a mask, alone on the road or occasionally with Kenny. The more I read and hear about the ability of asymptomatic individuals to carry the virus, the more important it seems to wear a mask when I am around people. So, it seems wiser and more courteous to be more self-contained on my mask-free rides.

But, is that the truth?

Is it just fear? Is it getting soft or weak?

And, whatever it is, what all is behind it?

I have pondered several possibilities.

  • Fear. There is certainly fear involved. This is not just about social responsibility, although that is part of it. But, is it simply that I am letting fear dictate my choices? I don’t believe in living my life from a place of fear, but, if I am genuinely (and justifiably?) fearful, is it smart to listen to it? Is that self-compassion? Is that trusting my instinct to keep me safe, or is it being a wimp? The line between the two seems blurred to me.
  • Uncertainty. It is impossible to plan anything right now. Everything feels uncertain and in question. Maybe that is why it feels safer to stick to known, safe, chasing-dog-free routes that are close to home. The uncertainty of the world is overwhelming. Introducing additional unpredictability feels like too much.
  • Weirdness. Grocery shopping feels so weird right now. Increasingly, it seems like the only appropriate thing to do is wear a mask, just in case we could be asymptomatic, but infectious. Or to help other people feel more comfortable. This is just one more thing to worry about on the bike. Putting a mask on a sweaty face (after pulling it out of a sweaty jersey pocket) sounds unappealing. Not wearing one into a small-town gas station seems rude, if not reckless.
  • Fatigue. Is it just that I am tired, not so much physically, but emotionally? The world feels heavy. Life is more complicated. We have all had to accept a lot of loss in the last couple of months. Maybe I am just exhausted by that and want to minimize my potential for more loss and stress and trauma. Does it just feel easier not to have to cope with apprehension around what I might experience out on the road in farther reaches, even though that sense of adventure and possibility has been food for my soul in the past?
  • Wisdom. Maybe I could take a more positive perspective. Maybe my reluctance to venture farther from home, to stop at small-town gas stations, to road-test routes where I have had previous serious dog problems is rooted in the wisdom of lived experience, replacing the perceived invincibility of youth. It is true that I have had many close calls with chasing, even snarling, dogs. I have had bottles thrown at me. I have been run off the road by a semi. I have been blown off the road by wind. It is possible that all this has accumulated into wisdom that has compelled me to shed the perception of invincibility that I carried through my younger adult years. I never really considered myself to be a risk taker, but I have ridden and/or run many thousands of miles alone, often in remote territory and in unfamiliar cities while travelling. For most of my life, this has just been what I have done. But maybe I now recognize the fragility of life, with the accumulation of loss of people and animals over the years, the recognition of how fleeting my son’s childhood is, the sense of foreboding that comes with realizing that I am likely in the last half of my own life. Maybe this translates to wisdom, to taking chances when it is smart and to avoiding them when it makes sense.
  • Hormones. Pedaling and pondering on Sunday morning, the possibility occurred to me that hormonal changes, like lower testosterone (Yes, women produce it, too.) associated with perimenopause could be contributing to my need to minimize risk. (I have been thinking a lot lately about menopause, in general, and plan to do a fairly extensive review of the literature around it, both for myself and for an idea I have for my coaching practice. Stay tuned, if you, too, are a perimenopausal woman.) This is just speculative pondering at this point, but maybe hormonal changes are producing more risk aversion in my life. Or, is that the very definition of losing my edge? Hmm.

I don’t think I have come to any solid conclusions through writing this post, but I believe there is value, not just for myself, in sharing my struggles because I know we all struggle. I know we are all living in a scary, uncertain and previously unimaginable time right now.

I know others are scared of this world, of COVID-19 and of the social and economic changes that it is bringing.

I know others feel the stress of uncertainty. When will we get back to “normal”? What will “normal” look like in the future? Will the kids have school and sports in the fall? Will we be able to take vacations this summer? Will it be safe to see the older adults in our lives or for them to see their grandkids?

I know that I am not the only one who finds it hard to relate to other people from behind a mask that conceals a smile or other facial expressions. I find that people are less inclined to make eye contact while wearing a mask. Is that because of self-consciousness or because we are all scared of each other right now? Maybe it is a little of both.

I know I am not the only one who feels fatigued by the heaviness of this world—the result of fear and uncertainty and accumulated loss. We have all had to give up traditions, vacations and habits that have been deeply engrained in our lives, that we never could have conceived of abandoning so abruptly and in such volume. Something as seemingly small as the Western social convention of shaking hands now sounds dangerous and has a questionable future. Even as we have become desensitized—“Oh, now school is cancelled. Now Biking Across Kansas is cancelled. Now we might not be able to travel to see family. Of course, I can’t get a haircut.”—the losses, both micro and macro, add up and weigh on us.

I also know that many of us do gain wisdom as we live life. Generally, this is good, but it may cause us to rethink long-held patterns and to look back wistfully on a more carefree time. Confucius said, “By three methods we may learn wisdom: First, by reflection, which is noblest; Second, by imitation, which is easiest; and third by experience, which is the bitterest.” I wrote those words in my very first volume of quotes in 2001, but they feel truer than ever now. Our earned wisdom through lived experience feels unquestionably bittersweet, and sometimes more bitter than sweet.

I also know that I am not the only perimenopausal woman who may be feeling her way in the world, as her body changes and takes her mind and feelings along with it. Men experience hormonal changes, too. Testosterone levels decrease as they age. They may have similar feelings of risk aversion. I have recently determined to take a more proactive and positive approach to menopause, which is why I have planned a campaign for knowledge on the topic and a curation of the fruits of my study to share with others. It feels like I a way that I can contribute, while helping myself.

I am a thinker, so I contemplate these things more than a lot people do. But I believe that others are experiencing similar feelings, and I hope my ponderings can help some of you feel less alone and maybe can help you approach your response to these feelings with compassion, patience and self-love.

One of the reasons I love to read and write nonfiction is that I believe we all have so much to learn and to teach through sharing our struggles and what we learn through them. As I said, I learn and experience so much from my bike saddle that has far broader application in life. The issues I address in this post are not exclusive to the bike. My experience on the bike just helps me analyze and come closer to understanding them and to be able to articulate them in a way that may reach others.

I have noticed risk aversion and weariness and fear when it comes to my business, my job, my relationships, just being out in the world.

If you are experiencing a sense of wanting or needing to hunker down or to stay closer to home or to minimize exposure of any kind in the world, know that you are not alone. Even as I try to tease out the truth from the myth from the excuses, I am also committed to being compassionate, yet disciplined and patient, while still striving for excellence.

Maybe excellence doesn’t have to look the same as it used to look. Or maybe it doesn’t have to look the same right now. Maybe it is okay to pause a bit. Maybe it is okay to put in the miles, even if they are “safer” miles right now. Maybe it is enough to honor that I am not just curling up in a ball and shunning life.

I think all of us are still trying to figure out what this pandemic will mean for us and how our world will change. Maybe that is where the patience should come in.

Do any of these ponderings resonate with you? Have you resolved them in your life? What do you think—is it self-compassion to acknowledge and respond to our fears by taking “safer” action, or is that giving in to fear and losing our edge? I would be interested to know your perspective on this topic.

Let’s stay in touch in these uncertain times. If you haven’t yet joined my email list, please do.  I’ll send you my Plant-based Recipe booklet with 28 of my favorite nourishing and delicious recipes.

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Change & Possibility

I am starting to write this post from the overlook to the pool at Heskett Center, while Logan is starting his lifeguard training. This feels like a moment of possibility and change. He hopes to get a job as lifeguard this summer. It is hard to believe that he is old enough! Where have 15 years gone? He was excited as we drove here this morning, and I love that. I want him to be excited about the possibilities for his future.

I feel on the brink of possibility, too. For the past year, I have struggled with clarity over my goals for my coaching practice. Some circumstances lately have reenergized me with a stronger sense of purpose for my practice. It has become clearer to me that what I want to accomplish is to help people who are motivated by health and/or ethics to eat, move and think in healthier, more compassionate ways, improving the quality of their lives, while making a positive difference in the world.

Toward that end, I have invested in some coaching and guidance of my own, and I am doing some work to further clarify next steps. I have a sense of what is next, but I am also open to inspiration and possibility. There are three components that I know I want to emphasize.

Plant-powered nourishment. The most compassionate way of feeding our bodies is also the most healthful. I don’t believe this is coincidental. Eating foods that don’t require someone to suffer or die undoubtedly creates more positive energy in our world than consuming the products of fear and violence. This is good for all of us. I want to help others discover how wonderful it is to eat delicious plant foods that are filled with fiber (only found in plants, not animals) and antioxidants.

Empowered movement. It feels good to move our bodies, and it serves our minds and spirits when we engage in physical activity that we enjoy. One important goal of my coaching practice is to help people find joy and enhance their lives through movement. Cycling (and previously running) has been an enormous part of my life and has contributed to the development of my character and to so much personal growth. I see what physical activity does for Logan and for others of all ages, and I want to help people realize how much empowered movement can enrich their lives.

JustWind mindset. I started this blog in 2015 with a post about the JustWind story. We have the power to choose our perspectives, and the ones we choose shape our lives. I want to help people understand this, through both my coaching practice and my in-progress book. Realizing this has made such a difference in my peace of mind, my happiness and my stress management. Taking responsibility for our own lives creates possibility. When we decide that we are not victims of the winds of fate but can push forward despite resistance and challenge and disappointment, a whole world of opportunity opens. Meditation is one method for cultivating the JustWind mindset that I personally use and can share with people who aspire to live from this happier, more empowered position.

So, as Logan starts lifeguard training today and track practice tomorrow, and I begin the program in which I have invested, possibility looms large. It feels like an adventure. Really, that’s what life should be. It has not always been (and is still not always) easy for me to view it this way. Doing so requires an intentional effort to release anxiety and make room for inspiration.

It is an ongoing work in progress for me, but it makes life so much more fun and so much less stressful when I can remember to live this way. I look forward to helping others recognize and incorporate these principles, too, through my writing and through my coaching practice.

Let’s see what we can make of these next several months of 2020!


Changing Seasons and Moving Forward

I am writing this post in the first week of the dark, cold return to Central Standard Time. This is always a sad time for me because the end of daylight saving time marks the end of my cycling season. Returning to standard time in the curtailed sun-lit hours of autumn eliminates any possibility of weeknight rides because it is dark by the time I get home from work. The cold, blustery Kansas fall and winter will make cycling opportunities hit-or-miss, even on weekends.

This is hard for me. I love cycling. It is my release and my freedom. The bike is where I remember who I am, when the everyday challenges and responsibilities of life, even those I have chosen, threaten to obscure my true self. On top of that, this is heavy advising season at the University, so I really, really need my bike rides.

I have been continuing my basic page-a-day plan for writing my book. This week, I have been working on the early pages of Part 2, in which I will share many lessons learned from the perspective of a bike saddle. As I wrote in my inaugural blog post, back in 2015, cycling has shaped my mindset and the structure of my life in so many ways. It continues to serve as the inspiration and framework for my book and to be a source of joy (as well as fitness) for which I am extremely grateful.

I hear people say, “I like the change of seasons.” Honestly, I don’t. I would be perfectly content with perpetual summer. I like long days and warm air. I realize I would still lose my long days in warmer parts of the country or world, but that might be easier to take if it were not also cold. The end of daylight saving time, admittedly a human-made construct, and with it, cycling season, feels more significant to me than the autumnal equinox.

My goal with this post is not to whine and complain, though. It is to move forward positively, as I reflect on another season of safe and healthy cycling with gratitude. While I honestly believe that I would be just as grateful for my safe and healthy cycling if I could ride as much as I want all year, I can choose to reframe this time in a constructive way.

I can use this off season for increasing my yoga practice, working to strengthen my body for life and cycling, and comporting myself with grace and gratitude through these next four months to achieve as much peace and productivity as possible.

All of us will encounter periods of life when things are not exactly as we would choose. We have two options in those situations. We can stew over our displeasure and feel victimized by circumstances, or we can find a way to make meaning of our situation and create something positive.

That is the challenge for us. When trapped for a period in conditions that deviate from our ideal, what are we going to make of the time?

The key is catching ourselves before we slide into a trench of despair or self-pity. We have to notice when we are at risk for taking this plunge. This requires self-awareness and a conscious decision to choose a higher, more uplifting path.

Then, it takes the determination and self-discipline to pursue that path. Daily meditation helps me, and continuing my rides on the weekends and days off work, weather permitting, will also help. Once we have made the decision to choose better, we need reliable means of staying centered or recalibrating when something throws us off course.

Maybe you love winter. Maybe you are one of the people who relish hibernating indoors and love nothing more than a movie marathon. Even if that is true, and you are in your element with the short, dark, cold days, there will be times, seasonally or otherwise, when you are less than satisfied with your current conditions. What choice will you make—self-pity or positive forward movement? What centering or recalibrating strategies will you use? Do you need help finding your way?

It benefits us to have a consistent daily practice and a strong commitment to our values in place, so that when circumstances unsettle us, we can fall back on them to remind us of what matters most and help us keep moving forward, even if slowly.

Today, Saturday, is forecast to be a nice day. Pretty soon, I am going to gear up and go for a bike ride. Getting my bike fix when I can makes so much difference. It is a matter of making the most of our circumstances and taking opportunities when they present themselves. I’m grateful for this gift of a reasonably warm and sunny day on weekend. I will use the gift to continue to propel myself onward in the best, most positive way I can during this off season, so that I can accomplish the physical, creative, professional and personal development goals that are important to my commitment to living with no regrets.

Let me know how I can help you establish the habits and practices that will enable you to continue moving in your desired direction, regardless of what life throws at you.


A Simple System to Increase Productivity and Freedom

I have long valued organization in my life—whether of my time or of my space. I feel better when structure is present in my calendar and in my environment.

One of the practices I use to stay organized in my personal life is a running to-do list, which I call my Weekly General Task Plan. I keep this in an Excel spreadsheet on my personal laptop and like this format because it is easily modifiable and allows for columns. My list contains four columns: Task, Date, Priority and Notes. I’m sure there are more sophisticated strategies out there, but this is simple, and it works for me.

I keep a list of tasks. Some items on the list may only appear once. For example, a list last weekend included assembling my new 6-cube organizer. This is likely to be the only time this particular task will appear on my list. Other items are perpetually on the list because they are done regularly or periodically, and I simply update the date column to reflect the next time I will work on those tasks. Tasks in this category include organizing the weekly calendar and sending it to my family or managing my finances each payday.

I like having this list because there are things that I want and/or need to do, but I may not be ready or able to do them right away. By capturing them on my list, I don’t have to spend mental energy trying not to forget. I know they are on the list, and I have assigned a date for tackling each project. Once it is on my list, I can let it go until the assigned date.

This basic system has worked well for me for years. In the past, my list has looked somewhat different. For several years, I kept it on paper and just transcribed it to a new sheet in the notebook each week. This worked okay, but it was more cumbersome and less efficient for capturing future projects. I have used the spreadsheet method for a couple years now.

Late last year, I started to notice that I felt a sense of fatigue each time I looked at my list, like a heavy, hopeless weight was dragging me down. I felt more anxious and less productive because of it. I decided to make a simple change that has made a surprising difference for me.

“Nothing is more exhausting than the task that is never started.”—Gretchen Rubin

I decided to limit the number of tasks that I assigned to and prioritized on a given day. As a general rule, I will assign no more than three tasks to a work day with no evening activities, one task to a work day with an evening activity and five tasks to a weekend.

This is not a foolproof strategy, nor is it an exact science, for several reasons. First, not all tasks are equal. For instance, updating my website takes considerably longer than planning the calendar for the week. Not all days are equal either. A night with a haircut leaves more time than a night with a Scholars Bowl meet. However, this small adjustment in my strategy has been tremendously helpful.

Immediately upon implementing this new approach, I felt a lightness come over me. Before paying attention to how many tasks were on a given day (A weekend day might have a list of 13 items!), although I had no real expectation that they would all get done, they all felt like obligations hanging over me. Not completing them all felt like some level of failure. Now, not only did I have the possibility of the success of completing all my tasks in a given day, but I also had the possibility of something amazing—free time!

It had been a very long time since I really allowed myself free time. Since my daily lists seemed endless, I felt like I always had to be working on the items on the list. Taking time away from them, except for exercise and family obligations, felt like slacking off.

Suddenly, although the total number of items on the list may be similar to what it was previously, they are spaced out more realistically, and each day appears much more manageable. And, once I complete the tasks on my daily list, rather than start on tomorrow’s list, I give myself permission to read, watch a movie with my husband and son or do something else for enjoyment.

This may not seem like an earth-shaking idea—putting a realistic number of tasks on the day’s to-to list—but it has been transformative for me. It has led me to consider the importance of time and space and of creating space in time in our lives. Being organized and getting things done does not require being busy every moment of every day. And, putting an achievable number of projects on the list for the day does not mean that I am lazy. It means that I value my time, and I value the items on my list enough to work on them in a span of time that allows the reasonable possibility of accomplishing them.

Sometimes, items still get pushed to the next day or to the next week, depending on their urgency, but I work on them in order of priority, so this is not usually a big deal. They are still on my list, and they will still get done. I am respecting the fullness of my life, while still moving forward with activities and projects that are meaningful to me.

It has been surprising that something so simple has made such a big difference, but I am getting more done, and I feel less stressed and weighed down by the things that need to be completed.

It is easy to implement a system like this for yourself.

  1. Use your favorite method to create your list. The modifiability of an electronic system appeals to me, but you might like something else.
  2. Make a list of all the recurring, short-term, and long-term tasks that are on your mind or on other lists. For me, the order doesn’t matter because I prioritize them in another column.
  3. Assign a date that you will work on each task.
  4. Each evening, prior to going to bed, assign a priority ranking for the next day’s projects, from one to five on weekends, one to three on work days without additional activities and just one for workdays with other activities happening.
  5. If you find that a day has more than the appropriate number of items–five, three or one—depending on the type of day, choose other days for the lowest-priority tasks.
  6. Work on your projects each day, but have a cutoff for bedtime because sleep and self-care are important, too.
  7. Whatever is not done at that time gets moved to the next, or another, day.
  8. Check-in nightly to prepare for the next day.

I think you will be surprised—both at how liberating it is to limit the number of to-do items each day and at how your productivity increases.

Certain projects may be more involved and require multiple steps. The steps can represent items on your list. If it is really important or a very big project—for instance, a course proposal that I recently put together—I break the project into steps and then block out a certain amount of time each week to work on it. On the given day, the project functions as one of my task items, possibly the only one if it is a work day evening.

While I may tweak my system over time, I am happy with the changes I have made and have seen a noticeable improvement in both productivity and quality of life. It is incredible what creating a little space in my schedule can do.